Office Manager (Fixed term)

We’re a global team of over 400 people, working together to push the boundaries of open-source technology and multi-cloud solutions. Our vision is to become the trusted Data & AI Platform for everyone, leveraging the most popular open-source technologies like Apache Kafka®, Aiven for PostgreSQL®, Aiven for Clickhouse®, and Aiven for OpenSearch®. to help companies accelerate time-to-market, drive efficiency, and build innovative solutions across any cloud. Right now, we’re looking for an Office Manager to join our team who shares our passion for forward-thinking and innovative approaches. 

Who we are

So, how do we become the trusted open source data platform for everyone? By listening closely to our customers and taking action to ensure they achieve their business goals. You see, the software we create is merely a means of delivering value. Our thinking is customer-first. That’s why our customers are at the front and center of all we do. And in the spirit of sideways thinking, we’re by their side as well. Actively helping them solve their challenges. Collaborating. Sharing. And innovating. In other words, it really isn’t just about who we are. It’s about who our customers are – and where they want to be.

Our Crabby Principles

Aiveners use the V2MOM framework to set and align on business goals. In order to achieve those business goals we live by our ‘Crabby Principles’ which unite us in our ways of working, globally. 

These principles are embedded in our business processes and support us in collaborating and role modelling positive and productive behaviours in our daily work, something you will have the opportunity to demonstrate throughout your interview journey with us. 

The Role:

We are seeking Office Manager for a fixed term position within our global Workplace Experience team. The role is a full time position for up to 6 months. The start date is negotiable, but our preference is that you would be able to start in February / March 2025. 

As Office Manager, you will play a central role in the operational heartbeat of Aiven. You’ll work onsite at Aiven’s Berlin office, which is located right next to Hauptbahnhof. Your expertise extends across all facets of office management, from daily operations to the planning and optimization of our workspace to foster collaboration and productivity. You will be a part of a global Workplace Experience team and collaborate closely with office managers from Helsinki, Sydney, and Toronto. 

What You'll Do:

• The first point of contact for our employees and visitors in the Berlin office. 
• Supervise daily operations and optimize our workspace to foster collaboration and productivity. 
• Organize and oversee internal events and team-building activities, such as office breakfasts and team meetings. 
• Work closely with our vendors to maintain good relationships and oversee the quality of the services provided. 
• Serve as a work safety officer, make sure that the office adheres to the regulations, and oversee safety-related initiatives such as first aid training or vision assessments. 
• Serve as a central point of contact, bridging various departments and teams and ensuring a smooth flow of information across the organization. 
• Office budget management. 

What We're Looking For:

• At least 2 years of experience as an office manager or in a similar role.
• Strong teamwork and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to thrive in a fast-paced and dynamic startup environment.
• Knowledge of health and safety regulations and compliance.
• Experience with office software and collaboration tools e.g. Gsuite, Slack, Jira
• Professional working proficiency in English and preferably in German

Don’t worry if your experience doesn’t line up perfectly – we still encourage you to apply! We believe in investing in our crabs’ professional growth.

Our Offer

If you ask us what’s the best thing about working for Aiven, many will probably say it’s the high concentration of talent from around the world that we have here. Enjoy the agile environment of a hyperscale scale-up where you can truly make an impact and have fun while at it.

We invest in you

• Participate in Aiven’s equity plan.
• With Aiven locations spanning the globe, we want all of our crabs to find the right balance with our hybrid work policy.
• Get the equipment you need to set yourself up for success.
• Step up your career game with real employer support (use one of our learning platforms, annual learning budget, and more).
• Get holistic wellbeing support through our global Employee Assistance Program.

Make a difference at Aiven

• Contribute to open source projects that you find meaningful outside of work - and get paid for it! Our Plankton program recognizes extra work to the open source ecosystem for developers and non-developers alike.
• Use up to 5 days per year to volunteer for a good cause of your choice.
• Join one of our team member resource groups - empower yourself and others in missions that resonate with you.

What else?

• Your wellbeing matters: we provide professional massage at the office as well as health and fitness benefits through Urban Sport Club membership
• Love breakfast? So do we! Join us at our monthly team breakfast
• Know someone who would be the perfect fit for Aiven? You can benefit from our referral bonus programme as soon as you join.

Amazing! What’s next?

Once applying you should hear from our Talent Experience team within 5 days regarding the status of your application. If you are selected to move forward you can generally expect 4 stages with us 

1. 30-45 minute call with one of our Talent Partners 
2. 45 minute Depth of Expertise Interview with the hiring manager 
3. Skills interview and or presentation for 1 hour with the wider team 
4. Company values interview for 1 hour 

How to Recognise and Avoid Employment Scams

There has been a rise in fake job postings used by scammers to get personal information. Please familiarise yourself with the red flags of a potential scam.

Here at Aiven, all of our emails relating to recruitment come from an @aiven.io, @greenhouse.io or @eu.greenhouse.io domain and all of our interviews are conducted over video call or in person, our interviews will never occur over text or chat. If you’re unsure of the legitimacy of a job opportunity/offer pertaining to Aiven, please don’t hesitate to reach out to us at recruitment@aiven.io.

Equal Opportunities

Aiven provides equal employment opportunities to all qualified employees and applicants for employment without regard to age, gender identity, national or ethnic origin, religion, sexual orientation, physical and mental ability, marital and family status or without regard to any other similar personal attributes. Aiven complies with applicable local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, training and any other terms and conditions related to employment.

At Aiven, we are committed to providing reasonable accommodations for qualified individuals with disabilities or special needs in our working environment and job application procedures. We make all reasonable accommodations for persons with disabilities or who otherwise need support to thrive in the workplace. We are committed to continuously improving workplace accessibility. There is an option to request a discussion in the application process but if you have any questions before applying please write to us at recruitment@aiven.io.

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